Job Description

Important Recruitment Information for this vacancy

• Job Posting closes: Open until Filled
• Required documents uploaded by: All required documents listed below must be attached to your application within 2 days of applying for your application to be considered complete.

Agency Information:

Kansas Department for Aging and Disability Services

Protecting Kansans, Promoting Recovery and Supporting Self Sufficiency

About the Position

Who can apply: Anyone

Classified/Unclassified Service: Unclassified

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: M-F

Eligible to Receive Benefits: Yes

Veterans' Preference Eligible: Yes

Disability Preference Eligible: Yes

Search Keywords: Information Technology Manager

Compensation: Up to a maximum salary of $89,398.00 annually.

• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

A “hands on” Information Technology (IT) team manager to work in collaboration with the hospital Appointing Authority or designee to manage multiple IT functions. One such area of focus would be concurrent application development and network projects. Ability to meet deadlines, to conduct and direct research into IT issues and products, and to take initiative in the development and completion of projects. Excellent problem-solving, analytical, and evaluative skills are required.

A second area of expertise is the management of the deployment, monitoring, maintenance, development, upgrade, and support of all IT systems; including servers, PCs, operating systems, telephones, software applications, data recovery and auditing, security of electronic information, and peripherals. Provide expertise and support during systems upgrades, installations, conversions, and file maintenance.

Position will initially be focused on project management related duties, IT system standup, and documentation. Expected to function as a technical subject matter expert and well versed in IT project implementation working with vendors, IT, and hospital stakeholders to stand up new IT systems on time and in accordance with State of Kansas IT standards and acceptance from hospital leadership. Implemented systems must be documented to capture system functionality for troubleshooting support, capture workflows for hospital processes, and be utilized as a source for training new IT employees as the department is onboarded.

All employees are expected to work in a harmonious and cooperative fashion with other staff to provide efficient and effective customer service: to use free time as available to assist other staff in the completion of work assignments and perform other tasks as needed; to contribute to a positive work environment through a positive, helpful, courteous demeanor towards staff, customers and the general public; and to adhere to appropriate standards of conduct regarding the use of leave, reports to work on time and in the designated fashion.

Job Responsibilities may include but are not limited to the following:

Demonstrate Technical Leadership: Demonstrate sound judgment, initiative, flexibility, and detail oriented. Working experience with Microsoft Windows desktops, servers, and associated server roles. For example, experience with Microsoft windows configuration, installation, maintenance, support, and troubleshooting. Ability to understand network functionality and perform troubleshooting measures. Able to manage IT projects and complete them in a timely manner; ability to function as technical subject matter expert and key stakeholder when necessary. Be able to work alongside HS-EBIT or OITS staff to complete complex projects and ensure project needs are fulfilled in a timely manner. Work with IT leadership and hospital procurement to acquire software, hardware, and vendor services in accordance with approved practices. Ability to negotiate contracts and scope of work with vendors.

Provide leadership, vision, and management to the IT department: Ensure the continual functioning of mission critical IT operations. Communicate regularly with executive management on information technology. Demonstrate user friendly, accessible/approachable methodologies to IT Department staff, hospital staff, and hospital leadership. Provide data and supporting information to drive IT or Hospital initiatives and decision-making processes. Communicate IT project status to hospital or IT leadership; specifically, project status, risks, and current efforts.

IT Department Management: Manage IT staff, including hiring, training, evaluation, guidance, discipline, and discharge. Develop the IT staff to meet the changing needs of users, groups, and offices. Assign projects and delegate work efforts to maximize IT staff strengths and efficiencies. Develop standard operating procedures and best practices, including providing written protocols and guidance to IT staff and end users. Ensure the creation and maintenance of all written documentation: system and user manuals, license agreements, and documentation of modifications and upgrades to IT systems and applications. Oversee provision of end user services including help desk and technical support services. Work with team to enhance current technologies to improve client services.

Create a secure IT environment: Maintain security and privacy of the information systems, communication lines, and equipment. Develop, review, and certify all back-up and disaster recovery procedures and plans. Implement and support all IT policies and procedures, including those for architecture, security, disaster recovery, standards, and service provision. Perform system monitoring for security purposes, ensure vulnerabilities are addressed, and IT systems are patched to compliance.

Other Assignments : Performs other IT related assignments as directed by IT Appointing Authority, State Hospital Appointing Authority, or direct supervisor. Works alongside HS-EBIT, other state hospitals, or OITS as necessary to fulfill hospital IT needs in an accepted, standardized model.

Completes special projects and performs other duties as assigned including but not limited to ensuring the agency is adequately staffed during and immediately following natural and/or manmade disasters, infectious disease outbreaks, and/or acts of terrorism. Assists other employees in the work unit in accomplishing assignments as necessary.

Qualifications

Minimum Required Criteria:

• High School Diploma or equivalent.
• Three years advising and assisting computer users in a distributed computing environment.

Preferred Criteria:

• 1 year or more experience in leading a team of technical staff; working with the Executive Management of an organization, and with managing multiple concurrent projects.
• 1 year or more experience functioning as a project manager.
• 1 year or more experience implementing complex software through all phases of project management from initiation to acceptance.
• 1 year or more experience implementing network and server infrastructure through all phases of project management from initiation to acceptance.
• Experience in working with highly structured and regulated environment such as the medical or financial industries; or
• Experience with conducting and directing research into IT issues and products, and to take initiative in the development and completion of projects.

Post-Offer, Pre-employment Requirements:

• Must be able to pass a background check prior to employment.

Recruiter Contact Information

KDADS – Human Resources Recruiter

503 S. Kansas Ave

Topeka, KS 66603

Phone: 785-296-0463

Fax: 785-368-6688

Email: KDADS.APPLY@ks.gov

Job Application Process

First Sign in or register as a New User.

Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email – sent to the Preferred email on the My Contact Information page

Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov : “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

• DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

• Cover Letter
• Resume

Helpful Resources at jobs.ks.gov : “How, What, & Where do I Upload Documents”

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.

If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE : The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building
915 SW Harrison Ave, Suite 260
Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

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