Job Description

Recruiting Coordinator

Luxus Group is seeking a highly organized, responsive, and proactive Recruiting Coordinator to provide full-time support to an Account Manager responsible for client relationships, recruiting, and business development.

The Recruiting Coordinator will help manage the candidate research, outreach, scheduling, database administration, document preparation, client submissions, and follow-up activities required to keep recruiting searches and business-development initiatives moving forward.

The ideal candidate is comfortable communicating with candidates and prospective clients, managing multiple priorities, learning recruiting technology, and working independently in a remote environment.

This is a production-focused position with clear performance expectations. Success will be measured primarily by the Recruiting Coordinator's ability to generate qualified candidate conversations, schedule prospective-client appointments, maintain accurate data, provide timely follow-up, and support an efficient recruiting operation.

The Recruiting Coordinator is an essential part of Luxus Group's recruiting and business-development operation. The Account Manager is responsible for developing client relationships, understanding hiring needs, interviewing candidates, advising clients, generating new business, and producing revenue. The Recruiting Coordinator provides the research, outreach, scheduling, organization, documentation, and follow-up support that allows the Account Manager to remain focused on these high-value activities.

Every candidate identified, response answered, appointment scheduled, database record updated, and submission prepared helps move a search closer to a successful hire.

This is not solely an administrative position. It is a measurable, production-oriented role that directly contributes to successful placements, client satisfaction, new-business development, and company revenue.

Primary responsibilities include:

• Client and search support
• Candidate research and outreach
• Business development support
• Database and administrative support
• Communication and responsiveness

The Recruiting Coordinator will be expected to consistently achieve the following minimum results:

• Schedule at least two qualified candidate calls per business day for the Account Manager.
• Schedule at least two qualified prospective-client calls per week for the Account Manager.
• Respond promptly to interested candidates and business-development prospects.
• Maintain complete and accurate records in the company database.
• Complete candidate submissions, contracts, job postings, and requested documents accurately and on time.
• Demonstrate consistent follow-up with candidates and prospective clients.
• Maintain professional communication across email, telephone, text messaging, and LinkedIn.
• Complete assigned recruiting and business-development support activities within established deadlines.

Required qualifications include:

• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.
• Professional telephone presence and confidence speaking with candidates and prospective clients.
• Ability to conduct online research and evaluate professional backgrounds.
• Comfortable using email, text messaging, LinkedIn, databases, and recruiting technology.
• Ability to learn new systems and follow documented processes.
• Strong attention to detail when handling resumes, job descriptions, contracts, submissions, and database information.
• Ability to manage multiple searches, deadlines, responses, and follow-up activities simultaneously.
• Self-motivated and capable of remaining productive while working remotely.
• Reliable availability for the daily 8:45 a.m. Eastern Time virtual meeting.
• Willingness to provide reasonable after-hours response coverage when needed.
• Dependable high-speed internet access.
• A secure, quiet, distraction-free, and professional home-office environment.

Preferred qualifications include:

• Previous experience in recruiting, staffing, sales support, business development, lead generation, customer service, or appointment setting.
• Experience using an applicant tracking system or customer relationship management platform.
• Experience using LinkedIn for candidate or prospective-client research.
• Experience with email and text-message outreach campaigns.
• Experience formatting resumes, job descriptions, candidate presentations, or business documents.
• Familiarity with architecture, engineering, construction, technology, cybersecurity, or other professional-services industries.

Compensation progression includes:

• Starting salary: $45,000 annually
• After six months: Increase to $50,000 annually
• After 12 months: Increase to $55,000 annually

Salary progression will occur according to the established timeline and will be subject to satisfactory job performance, fulfillment of the position's responsibilities, and achievement of KPI expectations.

Benefits include:

• Employer-paid employee health benefits
• 10 days of paid time off
• Company-observed paid holidays
• Fully remote work environment
• Flexible scheduling within an eight-hour workday
• Company-provided laptop, monitors, and headset
• Formal training and documented operating processes
• Ongoing mentorship and professional development
• Opportunity to gain experience in recruiting, account management, and business development

Schedule and work environment include:

• This is a full-time, work-from-home position consisting of an eight-hour workday. The Recruiting Coordinator will have flexibility in arranging working hours based on business needs, candidate availability, prospective-client activity, and coordination with the Account Manager.
• The employee must be available for the required 8:45 a.m. Eastern Time virtual morning meeting and provide appropriate coverage for candidate and prospective-client responses, including reasonable after-hours monitoring when needed.
• Because this position involves frequent telephone calls and virtual meetings, the employee must maintain a secure, quiet, professional, and distraction-free home office.
• Luxus Group will provide the employee with a laptop, monitors, and a professional headset.

Training and onboarding include:

• Training videos
• Access to the Luxus Group training portal
• Written processes and supporting documentation
• Recruiting technology and database training
• Candidate research and outreach procedures
• Candidate and client communication standards
• Business-development support processes
• Resume, job-description, and candidate-submission preparation
• Scheduling and follow-up procedures
• Mentorship from experienced Recruiting Coordinators and Account Managers
• Direct guidance from the Account Manager and company leadership

The position will formally report to Joy Fullerton, President of Luxus Group.

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