Job Description

Trade Confirmations Administrator

Job Level: Analyst Job Function: Trade Operations Location: White Plains, NY, US Employment Type: Full Time The Confirmation Data Administrator is responsible for managing requests for trade confirmations by retrieving, distributing, and tracking previously drafted confirmations for both internal and external stakeholders. This entry level role supports the team in maintaining accurate records, monitoring outstanding confirmations, and ensuring effective communication between counterparties and internal teams. This position will be located in our White Plains, NY office.

Role Objectives

• Retrieve and send confirmations to internal and external counterparts upon request
• Ensure all requests are handled promptly and in line with operational standards
• Track outstanding confirmations and proactively follow up with counterparties to ensure timely completion
• Escalate unresolved issues to senior team members as needed
• Generate and distribute daily and weekly reports on outstanding confirmations
• Maintain clear records of outstanding sent and received for audit and compliance purposes
• Assist with Internal and External audit requests
• Assist Confirmation Drafters with reviewing sub-set of agency trade confirmations

Core Competencies/Skills

• Forward thinker who seeks to improve business processes that deliver better service to stakeholders
• Excellent verbal and written communication skills with ability to articulate concepts and ideas to diverse audiences
• Team player ability with good analytical skills and attention to detail; time management skills and ability to multi-task in a fast-paced environment
• Proficient in Microsoft Excel

Qualifications and Skills

Bachelor's Degree or equivalent work experience preferred

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